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Payment Methods

Learn how to set up different payment methods including credit card (Stripe & PayPal), bank transfer and others.

Chris Garbacz avatar
Written by Chris Garbacz
Updated yesterday

Settings > Payment Methods

This is where you set up how you would like to get paid. You can set up several different payment options for your clients to pay you including:

  • Pay by Card 

  • Pay by Bank Transfer

  • Other 

Once you have set up one or more of these payment methods, new buttons will appear on your invoices so your clients can pay you.  

Read on to learn more about each option. 

Pay by Credit Card > Stripe

Connecting Stripe to Studio Ninja means you can easily accept payments online. Think credit cards, Google Pay, and Apple Pay. Plus, you can pass transaction fees onto clients, allow tips, and more cool stuff.

Click here to see Stripe fees applicable in your country.

Important: This guide is specifically made for US-based users. If you're in another country or have a different type of business, your setup steps might look slightly different. Find more details here.

Let’s Get Your Stripe Connected!

Step 1: Connect Stripe to Studio Ninja

  • Go to Settings > Payment Methods > Pay by Card in your Studio Ninja account.

  • Click the "Connect" button on the Stripe section.

Step 2: Complete the Onboarding Process

The Stripe onboarding process will guide you through setting up or linking your Stripe account.

1. Login to Stripe

You’ll be prompted to enter your Stripe login details:

  • Email Address

  • Password

​Note: If you don’t have a Stripe account, you can create one during this step.

2. Select the location and type of your business

  • Country: For example, United States.

  • Business Type and Structure: Choose from options like Company or Sole Proprietorship.

    Note: If you're unsure, refer to the on-screen guidance provided by Stripe.

3. Enter Business Details

Provide detailed information about your business, including:

  • Legal Business Name

  • Employer Identification Number (EIN) or Social Security Number (if applicable)

  • Business Address

  • Industry

  • Business Website (optional)

  • Product Description (briefly describe what you sell or offer).

4. Verify Personal Information

Stripe requires personal details for account verification:

  • Full Legal Name

  • Email Address

  • Date of Birth

  • Home Address

5. Add Bank Account for Payouts

Provide your bank account details to receive payments:

  • Routing Number

  • Account Number

  • Confirm the account information and click Continue.

6. Public Customer Details

Enter the details that will be visible to your customers:

  • Statement Descriptor (e.g., Photography Services)

  • Customer Support Information (email or phone for support inquiries).

7. Review and Submit

Stripe will show a summary of your information. Make sure all fields are completed:

  • Business Details

  • Public Details

  • Payout Details


Incomplete sections will be highlighted for correction. Once all information is complete, submit your application.

Once you're connected, the system will confirm the integration.

Woohoo! You can now accept card payments and a new 'Pay by Card' button will appear on your invoices! When clients pay you by card the money will first be transferred into Stripe, held there for between 2 - 7 days and then automatically transferred to your bank account. 

IMPORTANT: When payments are made by card your invoices will automatically be marked as paid, so your don't have to do anything!

Pay by Credit Card > PayPal

Please follow these steps below to get your API Username, API Password and Signature required to integrate PayPal to your Studio Ninja account. 

The first thing you will need to do (if you haven't already) is go to www.paypal.com and setup a Business Account.

Once your Business Account is active, please follow the steps below:

Step 1: In the main menu > click 'Tools' > click 'All Tools'
​
​Step 2: Click on 'API credentials'

Step 3: Click on 'Add or Edit API Permissions'
​
​Step 4: Click 'Request API Credentials'
​
​Step 5: Click 'Agree and Submit'

Once you are in, you will need to copy these details over into your Studio Ninja account in Settings > Payment Methods and click 'Activate' in the PayPal box:

  • API Username

  • API Password

  • Signature

Congratulations, you've activated PayPal in your Studio Ninja account. Now your clients will be able to pay your invoices online using credit card. A new 'Pay by PayPal' button will appear on all your invoice. 

IMPORTANT: We suggest that you activate Stripe or PayPal, not both at the same time as effectively they both do the same thing. 

Pay by Bank Transfer

This option provides a description to your client about how to pay you by bank transfer. I suggest you provide the following information:

  • A short sentence about what you would like your client to do.

  • Your account name.

  • Your account number.

  • Ask your client to provide a reference for this payment, for example their name or the invoice id.  

  • And lastly, maybe a short thank you message.
    ​

Once saved, a Pay by Bank Transfer button will appear on all of your invoices. When a client clicks on the Pay by Bank Transfer button, a lightbox will appear displaying the instructions your provided here. 

 

Other 

This option was created to give you the flexibility to add any option here that you like. For example, you may want your clients to pay you via a phone call, or post you a cheque. Whatever your unique payment method is, this is where you would put the details.
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